Call for Presentations: Instructions and Submission Criteria

 

Check the boxes at the bottom of this page to begin your proposal. 

 

The n4a Annual Conference & Tradeshow is the largest gathering of locally based aging industry decision makers in the country and is an invaluable opportunity for Aging Network professionals to meet, collaborate, share and learn. Attendees have the unique chance to move to the front lines of aging and explore the latest advances in critical topics like long-term services and supports, care transitions, evidence-based health promotion initiatives and livable communities for all ages.

 

n4a’s 40th Annual Conference & Tradeshow will be held July 11 – 15, 2015 in Philadelphia, PA. We hope that you will join us there not only as an attendee, but also as a presenter! The foundation for the consistent success of the n4a Conference has always been the collection of engaging workshops and training sessions that we host.

 

Our goal is to create a lively and valuable experience for our attendees by focusing on topics that are current and relevant to the collective, informative mission of the Aging Network.

 

Our focus areas for 2015 are:

 

  • Advancing Our Advocacy
  • Assisting Caregivers
  • Building Livable Communities for All Ages
  • Cutting-Edge Older Americans Act Programs
  • Engaging Volunteers in the Aging Network
  • Enhancing Business Practices
  • Highlighting Title VI Programs and Services
  • Investing in Your Professional Development
  • Leading the Way in Community-Based Long-Term Services and Supports
  • Promoting Healthy Aging
  • Working with Diverse Aging Populations

 

We are seeking proposals for workshops that not only fit into one of the critical topics above, but also engage an audience of staff from both Area Agencies on Aging and Title VI Native American aging programs. These workshops should cover innovative programs with a proven track record of success that can be replicated in other regions and communities.

 

Thank you for submitting a proposal to present at n4a’s 39th Annual Conference & Tradeshow. We look forward to your impressive submission!

 

Deadline for Submissions

Plan to submit within the time allotted. Late submissions will not be accepted by n4a. The deadline for submissions is Friday, November 14, 2014. To be considered, proposals must include ALL requested information.

 

Submission Requirements

All submitters are required to provide the following items during the submission process:

  • Key Contact Information
  • Presenters/Panelists Contact Information
  • 2-3 Sentence Summary of Credentials for Each Presenter
  • Workshop Title
  • Workshop Objectives
  • Workshop Description (no more than 150 words)

 

All submissions are submitted through n4a’s online Call for Presentation site; however, you can view a PDF of the submission form prior to submitting online.

 

Proposal Status Notification

A notification of the status of your proposal will be sent by Monday, January 20, 2014. Acceptance may be contingent upon your willingness to combine elements of your proposal with another presenter/proposal. Please hold the Conference workshop dates of July 12-14, 2015, available until notified of your proposal status.

 

Submitter/Key Contact Responsibilities

  1. Provide complete information for up to three proposed presenters per workshop. Incomplete proposals will not be considered.
  2. Review presenter’s responsibilities with each presenter prior to submission.
  3. Provide a 2-3 sentence summary of credentials for each presenter.
  4. Communicate the accept/decline status of the proposal to all additional presenters.
  5. Contact each presenter to confirm his or her participation and registration for the conference.
  6. Hold the Conference workshop dates of July 12-14 available until notified of your proposal status.
  7. Register for the Conference if you are presenting and pay the Conference registration fee.
  8. If applicable, pay extra audio visual costs in advance.

 

Presenter Responsibilities

  1. Provide complete contact information and a 2-3 sentence summary of credentials to submitter.
  2. Register for the Conference and pay the Conference registration fee.
  3. Review audio visual equipment information below.
  4. Post presentation online within 3 business days of the Conference’s conclusion.

 

Registration Fees

Presenters are required to register for the Conference and to pay the registration fee.

 

 

n4a Member

Early Registration
(received by 6/10/15)

Standard Registration
(received after 6/10/15)

One person from agency

$ 485

$ 535

Two or more from same agency

$ 460 each

$ 510 each

 

 

 

Non-member

 

 

One person from agency

$ 560

$ 635

Two or more from same agency

$ 535 each

$ 610 each

 

 

 

Title VI Native American Aging Program

$240

$265

One-Day Registration

$275

$300

 

Please note: n4a does not pay transportation, lodging or other costs for presenters.

 

Audio Visual Equipment

All workshops will be provided an LCD projector, screen and microphones, as needed based on meeting room size, free of charge. Presenters are required to provide their own laptop.

 

Presenters are responsible to order and pay for additional audio visual or other equipment needs for their workshop in advance by working directly with the audio visual provider contracted by the Conference.

 

EVALUATION

When completing your proposal, please keep in mind that your proposal will be evaluated on the following:

  1. Outcomes/Impact (30%): How have older adults, people with disabilities, and/or caregivers benefited from your program/service, and/or how has your program/service improved the operations of your agency?
  2. Innovation (25%): What are the unique elements and successes of your program/service?
  3. Replicability (25%): What elements of your program/service can readily be utilized by another Area Agency on Aging/Title VI Native American aging program? Is an AAA/Title VI director/staff part of the presentation?
  4. Interactive/Engaging Quality (20%): Adult learners have an attention span of seven minutes. It is critical that the workshop involves Conference attendees in the discussion. Outline the facts that make the workshop engaging. 

 

Submitter/Key Contact's Checklist

Check all the below boxes to continue. 

 

  • Key Contact Information
  • Presenters/Panelists Contact Information
  • 2-3 Sentence Summary of Credentials for Each Presenter
  • Workshop Title
  • Workshop Objectives
  • Workshop Description (no more than 150 words)


  • Read and Understood All Submitter/Key Contact Responsibilities (Including Conference Registration)
  • Read and Understood All Audio Visual Benefits