Call for Presentations: Instructions and Submission Form


Both boxes at the bottom of this page need to be checked to begin your proposal. 


The National Association of Area Agencies on Aging (n4a) Annual Conference & Tradeshow is THE Conference that provides aging professionals with the latest information on trends in Home and Community-Based Services, Long-Term Services and Supports, Older Americans Act, Medicaid, Medicare and Integrated Care, along with practical tools, techniques and best practices to implement them.


The Conference broke attendance records last year, attracting nearly 1,000 attendees, including leaders and staff from the Aging Network, as well as nationally renowned decision makers and experts. Why do our members attend year after year? Unparalleled access to policy leaders and an exciting environment in which to network and share experiences with colleagues are often cited as reasons that this is a conference not be missed. Central to the n4a Conference's value is the depth and breadth of the workshops offered that reflect the evolving priorities and interests of aging professionals.


n4a’s 41st Annual Conference & Tradeshow will be held July 24-28, 2016 in San Diego, CA and we not only hope that you will attend, but also share your expertise with your colleagues by participating in a workshop. Our workshops are organized under major topic categories as listed below. Please review these categories and evaluate where your innovative program or approach fits within these topic parameters.


Our focus areas for 2016 are:

  • Innovative Programs for Integrated Care 
  • Best Practices in Healthy Aging 
  • Advancing Our Advocacy
  • Cutting-Edge Caregiver Programs
  • Building Livable Communities for All Ages 
  • Enhancing Independent Living through Mobility Innovations 
  • Maximizing Resources through Strategic Volunteer Engagement 
  • Business Development: Strategies to Strengthen Systems and Staff Skills 
  • Title VI Programs: Unique Challenges and Solutions 
  • Meeting the Needs of Diverse Aging Populations 


Submission Deadline

The deadline for submissions is Friday, October 30, 2015To be considered, proposals must include ALL requested information and late submissions will not be accepted.


Status Notification

A notification of the status of your proposal will be sent by Friday, January 15, 2016. Please hold the Conference workshop dates of July 24-28, 2015 until you are notified of your proposal status. On occasion, n4a combines workshops with complementary topics and submitters are notified well in advance if this occurs.


Submission Requirements

Submissions MUST include the following information:


  • Key Contact Information
  • Presenters/Panelists Contact Information
  • 2-3 Sentence Summary of Credentials for Each Presenter
  • Workshop Title
  • Workshop Objectives
  • Workshop Description (no more than 150 words)
  • The maximum number of proposal submissions for an individual is two.  The maximum number of proposals from the the same organization is five. 


All submissions must be transmitted online through the Call for Presentations; however, you can view a PDF of the submission form prior to submitting online.



When completing your proposal, please keep in mind that your proposal will be evaluated on the following:


  1. Outcomes/Impact (30%): How have older adults, people with disabilities, and/or caregivers benefited from your program/service; and/or how has your program/service improved the operations of your agency?
  2. Innovation (25%): What are the unique elements and achievements of your program/service?
  3. Replicability (25%): What elements of your program/service can readily be utilized by another Area Agency on Aging/Title VI Native American aging program? Is an AAA/Title VI director/staff part of the presentation?
  4. Interactive/Engaging Quality (20%): It is critical that the workshop content and presentation style both engage and involve Conference attendees. Outline strategies that you will employ to make the workshop highly interactive.


Submitter/Key Contact Responsibilities

A.    Provide complete information for up to three proposed presenters per workshop. 
B.    Review presenter’s responsibilities with each presenter prior to submission.
C.    Provide a 2-3 sentence summary of credentials for each presenter.
D.    Communicate the accept/decline status of the proposal to all additional presenters.
E.    Hold the Conference workshop dates of July 24-28 until notified of your proposal's status.
F.    If selected, contact each presenter to re-confirm his or her participation and encourage registration for the Conference.

G.    Register and pay for the Conference (required of all workshop speakers).
H.    If applicable, pay extra audio visual costs in advance.


Presenter Responsibilities

A.    Provide complete contact information and a 2-3 sentence summary of credentials to submitter.
B.    If selected, register for the Conference and pay the registration fee.
C.    Review audio visual equipment information below.


Registration Fees

Presenters are required to register for the Conference and to pay the registration fee.



n4a Member

Early Registration
(received by 6/24/16)

Standard Registration
(received after 6/24/16)

One person from agency

$ 495

$ 545

Two or more from same agency

$ 475 each

$ 525 each







One person from agency

$ 575

$ 650

Two or more from same agency

$ 550 each

$ 625 each




Title VI Native American Aging Program



One-Day Registration




Please note: n4a does not pay transportation, lodging or other costs for presenters.


Audio Visual Equipment

All workshops will be provided an LCD projector, screen, a PC computer and microphones, as needed based on meeting room size, free of charge. Each room will have a PC computer loaded with the latest Microsoft Office products, so presenters are only required to bring their presentation on a PC-compatible USB. Due to their unique nature, tablet or Macintosh users should plan to bring their own adapters to connect to the LCD projector. 


Presenters are responsible to order and pay for additional audio visual or other equipment needs for their workshop in advance by working directly with the audio visual provider contracted by the Conference.


Submitter/Key Contact's Checklist

Check all the below boxes to continue. 


  • Key Contact Information
  • Presenters/Panelists Contact Information
  • 2-3 Sentence Summary of Credentials for Each Presenter
  • Workshop Title
  • Workshop Objectives
  • Workshop Description (no more than 150 words)

  • Read and Understood All Submitter/Key Contact Responsibilities (Including Conference Registration)
  • Read and Understood All Audio Visual Benefits