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Call for Presentations: Instructions and Submission Form


The National Association of Area Agencies on Aging (n4a) Annual Conference & Tradeshow is the largest and most prestigious gathering of local aging leaders and professionals in the United States. More than 1,000 Aging Network professionals, as well as nationally renowned decision makers and experts, participate in the Conference because they know that the issues and programs they care about most will be showcased. 

The latest trends in Home and Community-Based Services, Long-Term Services and Support, Integrated Care and many other focus areas are presented by seasoned practitioners eager to share their cutting-edge programs utilizing highly creative and interactive workshop formats. 

Why do attendees return year after year? Responses to post-Conference surveys overwhelmingly show that participants leave the event feeling they have been given exciting, new information, tools and contacts they can leverage as soon as they return to their agencies. 

The n4a 43rd Annual Conference & Tradeshow will be held July 28–August 1, 2018 in dynamic Chicago, IL. We hope that you will not only attend, but also contribute your depth of knowledge and expertise by participating in a workshop or Fast-Track Session. Our sessions are organized under major topic categories as listed below. Please review these categories and evaluate where your innovative program or approach fits within these topic areas.  Focus Area Descriptions


  • Advancing our Advocacy
  • Best Practices in Healthy Aging
  • Building Livable Communities for All Ages
  • Business Building 2.0: Strategies to Strengthen Systems and People
  • Cutting-Edge Older Americans Act (OAA) & Caregiver Programs
  • Enhancing Independent Living through Mobility Innovations
  • Innovative Programs for Integrated Care
  • Maximizing Resources through Strategic Volunteer Engagement
  • Meeting the Needs of Diverse Aging Populations
  • Title VI Programs: Unique Challenges and Solutions


Submission Deadline

The deadline for submissions was Monday, November 6, 2017. To be considered, proposals must include ALL requested information. Late submissions will not be accepted.


Status Notification

A notification of the status of your proposal will be sent by January 31, 2018. On occasion, n4a combines sessions with complementary topics. Submitters are notified well in advance if this occurs. Please hold the Conference workshop dates of July 28–August 1, 2018 until you are notified of your proposal status.


Submission Requirements

Submissions MUST include the following information:


  • Key Contact Information
  • Presenters/Panelists Contact Information
  • 2-3 Sentence Biography for Each Presenter
  • Session Title (no more than 10 words)
  • Session Objectives (bullet points)
  • Session Description (no more than 150 words)

All submissions must be transmitted online through the Call for Presentations page; however, you can view a PDF of the submission form prior to submitting online.



When completing your proposal, please keep in mind that your presentation will be evaluated on the following:

  1. Outcomes/Impact (30%): How have older adults, people with disabilities and/or caregivers benefited from your program/service; and/or how has your program/service improved the operations of your agency?
  2. Innovation (25%): What are the unique elements and achievements of your program/service?
  3. Replicability (25%): What elements of your program/service can readily be utilized by another Area Agency on Aging/Title VI Native American aging program? Is an AAA/Title VI director/staff part of the presentation?
  4. Interactive/Engaging Quality (20%): It is critical that the workshop content and presentation style both engage and involve Conference attendees. Outline strategies that you will employ to make the workshop highly interactive.


Submitter/Key Contact Responsibilities

  • Provide complete information for up to three proposed presenters per workshop and up to two per Fast-Track session.
  • Review presenter’s responsibilities with each presenter prior to submission.
  • Provide a 2-3 sentence biography for each presenter for introduction purposes.
  • Communicate the accept/decline status of the proposal to all additional presenters.
  • Hold the Conference workshop dates of July 28–August 1 until notified of your proposal status.
  • If selected, contact each presenter to re-confirm his or her participation and remind each presenter that Conference registration is mandatory.
  • Register for the Conference.
  • If applicable, pay extra audio visual and/or Internet costs in advance.


Presenter Responsibilities

  • Provide complete contact information and a 2-3 sentence biography to submitter.
  • If selected, register for the Conference by June 1, 2018.
  • Review audio visual equipment information below.
  • Secure own transporation and lodging.
  • Notify n4a immediately if presenter participation has changed.


Registration Fees

Presenters are required to register for the Conference and pay the registration fee.


n4a Member Early Registration
Received on or before 6/30/18
Standard Registration
Received after 6/30/18
One person from agency $525 $575

Two or more from same agency

(when purchased at the same time)

$505 each $555 each
One person from agency $605 $680

Two or more from same agency

(when purchased at the same time)

$580 each $655 each
Title VI Native American Aging Program $280 $305
One-Day Registration $325 $355


Please note: All presenters are required to register at their own expense. In addition, n4a does not pay transportation, lodging or other costs for presenters.


Audio Visual Equipment

  • All sessions will be provided an LCD projector, screen, a PC computer, one podium microphone and one head table microphone. Each PC computer will be loaded with Microsoft Office products, so presenters are only required to bring their presentation on a PC-compatible USB drive. Wireless Internet access is provided in the session rooms. Note: Fast-Track sessions are intended to be interactive so slides should be limited to maximize attendee interaction.
  • Presenters are responsible to order and pay for additional audio visual or other equipment needs for their session in advance by working directly with the audio visual and/or Internet provider contracted by the Conference.


Submitter/Key Contact's Checklist

Check all the below boxes to continue.

  • Key Contact Information
  • Presenters/Panelists Contact Information
  • 2-3 Sentence Biography for Each Presenter
  • Workshop Title that Clearly Communicates Session (no more than 10 words)
  • Workshop Objectives that Provides Bullet Points of Session Highlights
  • Workshop Description that Clearly Outlines Session to Attendees (no more than 150 words)

  • Read and Understood All Submitter/Key Contact Responsibilities (Including Conference Registration)
  • Read and Understood All Audio Visual Benefits